Service
Payroll Services
Staff paid accurately and on time, with every statutory submission handled.
What's included
Everything in Payroll Services
Payroll run accurately and on time every month, with the statutory submissions that go with it taken care of.
Monthly Payroll Processing
Salaries, wages, overtime, commission and deductions calculated and run to your pay date.
Payslips
Compliant payslips issued to every employee, distributed digitally or handed to you to release.
PAYE, UIF & SDL
Statutory deductions calculated correctly and EMP201 declarations submitted monthly.
EMP501 Reconciliations
Bi-annual employer reconciliations prepared and submitted, with IRP5 and IT3(a) certificates issued.
Employee Administration
New hires, terminations, salary changes and leave balances kept current on the payroll.
UIF & Department of Labour
UI-19 declarations and UIF submissions kept up to date for claims and compliance.
Payroll Reporting
Monthly payroll cost reports by department or cost centre, reconciled into your management accounts.
Confidentiality
Salary information handled off-site by a CA(SA)-led team, away from the office grapevine.
What you'll need
Getting started is simple
Pricing
Custom Quote
Final fees depend on services required, business size, transaction volume and technical complexity. Fixed and agreed upfront.
To get set up
- PAYE, UIF and SDL registration numbers
- SARS eFiling and e@syFile access or authorisation
- Employee list with ID numbers, tax numbers and banking details
- Employment contracts and current salary structures
- Year-to-date payroll history for the current tax year
- Details of medical aid, retirement fund and other benefit schemes
On an ongoing basis
- Monthly changes: new hires, terminations and salary adjustments
- Overtime, commission and bonus inputs before the agreed cut-off
- Leave and absence records
- Approval of the payroll run before payments are released
- Notice of any change to benefits or fund contributions
Pro tip: Agree one payroll cut-off date and stick to it. Late inputs are the single biggest cause of payroll corrections and unhappy staff.
Typical timeline
How the engagement runs
- 01
Payroll setup
Employees, salary structures, benefits and year-to-date figures loaded and reconciled to your last EMP201.
- 02
Parallel run
Where useful, we run the first month alongside your existing payroll to confirm every figure matches.
- 03
First live run
Payroll processed, sent to you for approval, payslips issued and EMP201 submitted.
- 04
Monthly cadence
A fixed cycle: inputs in by cut-off, payroll approved, staff paid, submissions filed.
Learn more
Payroll Services in depth
Who it's for
- Businesses whose payroll has outgrown a spreadsheet
- Employers who want PAYE, UIF and SDL submitted correctly every month
- Owners who would rather salary information stayed confidential
- Companies that have fallen behind on EMP501 reconciliations or IRP5s
- Growing teams adding staff across departments or cost centres
- Businesses already outsourcing accounting who want payroll in the same place
Why it matters
- Payroll errors damage trust with staff faster than almost anything else
- Late EMP201 and EMP501 submissions attract penalties and interest from SARS
- Incorrect IRP5s mean employees cannot file their own returns properly
- UIF records must be current for employees to claim when they need to
- Payroll is usually the largest cost line, it belongs in your management accounts properly
- Outsourcing keeps salary information out of the office
Common questions
What makes Synergy different
- Led by a Chartered Accountant (SA), you deal with Rishen directly, not a call centre.
- SAICA member: every deliverable meets professional and statutory standards.
- Fixed, transparent pricing agreed upfront, no surprise invoices.
- Audit-firm trained across insurance, property, engineering, manufacturing, FMCG and logistics.
- BBBEE Level 1 supplier.
- Sage, QuickBooks, Evolution, Caseware and Draft Works proficiency.
Ready to take payroll off your desk?
Accurate payslips, on-time payments and every SARS submission handled, every month.
rishen@synergyfm.co.za
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Ready to get organised?
Get a personalised quote within one business day. No obligation, no jargon.